Coaches
Housing
The entire Eugene-Springfield Community looks forward to welcoming you to Hayward Field next year for the 2008 U.S. Olympic Team Trials – Track and Field. The Local Organizing Committee (LOC) has reserved housing for athletes and credentialed support staff in a variety of properties. We have established a Housing Bureau with a Coordinator, who will personally assist you in making your reservations. The guidelines for reserving accommodations are outlined below. It is important to follow these if you want access to the preferred properties at the best rates. Please review all guidelines, including deposit deadlines and cancellation policies. Information about housing for non-credentialed coaches and support staff can be found here.
The housing policies are designed to secure low cost, convenient housing for our athletes and credentialed support staff and are designed to allow all athletes a chance to reserve housing at reasonable rates. The policies reflect that non-participants and non-qualifying athletes are not eligible for housing in the preferred properties. Deposits and cancellation penalties are necessary to avoid late cancellations as those cancellations drive up housing costs for all participants and block participants from preferred hotels. If you are not sure of your plans, please contact the LOC Housing Bureau to discuss your housing needs and concerns.
Spectators, non-qualified athletes, and family members can receive assistance with their housing from the Convention & Visitors Association of Lane County Oregon (CVALCO) at 1-800-547-5445 or e-mail housing@cvalco.org.
Athlete Housing
( Housing only – food must be purchased separately)
There are 6 main areas for athlete housing:
• The Eugene Hilton (Athlete Headquarters Hotel)* – $120
*Certain rooms, such as suites and concierge-level, will carry higher rates
• Holiday Inn Express on Franklin Blvd * – $116
*Certain rooms, such as suites and concierge-level, will carry higher rates
• Additional Franklin Blvd properties – $61-129
• Downtown/Coburg Rd. Areas – $85-120
• Gateway Area – $60-164
• The University of Oregon Living Learning Center** – $30–50
**Located directly across the street from Hayward Field, the Living Learning Center room rates are $30 per person double occupancy, $50 per person single occupancy. An optional three-meal per day plan is available for $19.00 per day.
Shuttles will be run from the Hilton and the Gateway area to Hayward Field. The Franklin Boulevard properties are an easy walk from Hayward Field (the most distant property is approximately 600 meters from the Track).
Athlete Housing Policy – Housing is available to qualified athletes only. Qualifying athletes and their credentialed support personnel must reserve rooms through the LOC Housing Bureau to access athlete hotels and the preferred rates. All athlete properties require a minimum four night stay.
Housing Qualifications: Athletes may reserve housing if they meet any of the following criteria:
- “A” Standard – Athletes who have achieved the Olympic Trials “A” Standard.
- “B” Standard – Athletes who have achieved the Olympic Trials “B” Standard.
- Top 25 per event in the World per IAAF World Ranking as of August 15, 2007.
- Top three finishers at the 2007 AT&T USA Outdoor Track & Field Championships.
Qualified athletes, as defined above, may reserve rooms at the Franklin Boulevard hotels, the Downtown/Coburg Rd. hotels, the Gateway hotels, or the University of Oregon Living and Learning Center. The Eugene Hilton is further restricted.
If you are part of a group and want to book all of your rooms together, the number of rooms your group is eligible to receive is dependent upon the number of qualified athletes.
Non-qualified athletes can book rooms at other hotels in the area through CVALCO, or the Housing Bureau can place them in a University of Oregon Residence Hall.
Eugene Hilton – The Eugene Hilton (the Athlete Headquarters Hotel) is available to:
- Athletes who are ranked in the top 25 per event in the World per the IAAF World Rankings as of August 15, 2007, or
- Athletes who placed in the top three at the 2007 USA Outdoor National Championships, or
- A limited number of credentialed athlete support personnel.
Reservation Process
To reserve rooms at any of the Athlete Hotels, contact the LOC’s Housing Bureau. The LOC Housing Bureau will open for reservations on September 10, 2007.
To assist you in planning for your accommodations during the Olympic Trials, we suggest you review the Competition Schedule at www.eugene08.com prior to contacting our Housing Bureau.
To reserve a room at an athlete hotel, please provide the following information
- Athlete name and his/her event.
- Number of rooms that you are requesting.
- Type of rooms and anticipated occupancy per room type (e.g. single or double, etc.).
- Arrival and departure dates for each room (remember, a four-night minimum stay is required).
Guarantee of Reservation
When you email (housing@eugene08.com) or fax (541-687-1016) your information to the LOC Housing Bureau, they will process your request and notify you of your designated property within 30 days.
Upon notification, you will be asked to confirm your reservation by signing a Terms of Agreement contract along with paying a deposit by credit card (USATF accepts VISA only), money order, or cashier’s check. This deposit is equal to one night’s rental plus tax per room reserved.
Payment Schedule
In order to continue to hold your room(s), additional deposits are due In March and June 2008. All deposits are forwarded to the hotel to be applied against your final hotel bill. Please pay close attention to these payment dates and other terms.
March 1, 2008 – 33% of your projected total hotel cost (room(s) plus tax multiplied by the number of nights reserved) will be due on March 1, 2008. If you are paying by credit card, this payment will be automatically charged to the credit card on file. (You will be notified in advance of the charge to your card.) USATF accepts VISA only. Other methods of payment (money order or cashier’s check) must be received at the LOC Housing Bureau by March 1, 2008.
June 5, 2008 – The remaining balance of your projected total hotel cost is due no later than June 5, 2008. If you are paying by credit card, this payment will be automatically charged to the credit card on file. USATF accepts VISA only. Other methods of payment (money order or cashier’s check) must be received at the LOC Housing Bureau by June 5, 2008.
You will receive a final confirmation of payment once your credit card has been charged.
For additional information or questions call Judy McConnell at the housing office at 1-800-392-1369.
Cancellation Policy
- Reservations cancelled on or before March 1, 2008, will receive a full refund, less a $50 administrative fee per room.
- Rooms cancelled between March 2 and June 5, 2008, will receive a refund of deposits paid less the cost of one night’s stay (room plus tax), and a $35 administration fee.
- No refunds will be made after June 5, 2008.
- All no-shows will be treated as a cancellation and all deposits will be forfeited. If your plans change – including travel delays – please contact the LOC Housing Bureau to avoid room cancellation.
- Athletes that plan to arrive on a different day (from their guaranteed reservation) must notify the LOC Housing Bureau and request a change. Otherwise, your entire reservation will be cancelled and you will forfeit all deposits.
- If the LOC Housing Bureau is able to reassign your cancelled reservation, a portion of your deposits may be refunded. Cancelled rooms will be reassigned as requests for rooms are received.